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E signature technology provides electronic signatures that are legal and similar to pen-and-ink signatures. It is used by businesses to automatize their signature processes for documents and improve efficiency.

Digital signatures that are authenticated provide cryptographic proof that a document has been signed by the entity that it was issued by and hasn’t changed. You can verify their authenticity by using the public key of the signer and the digital certificate of the document. Some eSignature solutions use codes, PINs or passwords to confirm the identity. Other solutions, such as DocuSign’s, rely on private or public keys to create an authentication process.

Although e-signature technology isn’t 100% secure, it has significant security advantages which can help businesses comply with regulatory requirements. It is particularly beneficial to use an eSignature system that provides contextual records of the document’s history in order to create a record that has value and that can be legally enforced. This could include an electronic record of who has verified the authenticity of a signature or trust path between the signers.

In addition to increasing efficiency E-signature technology can also help companies cut costs by eliminating the postage and paper cost. A business must be prepared for the usual resistance from team members to adopt new technology. Leaders must be prepared to promote and educate colleagues on the benefits of electronic signatures to ensure adoption. Once employees are onboard it is simple to switch to a more efficient method of doing business.

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