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A reliable data room software provides a secure and easy method of sharing sensitive information. It also allows companies to monitor user activity and safeguard sensitive information from ransomware. Additionally, it provides a variety of tools to ensure that data is safe throughout the entire duration of a project. This includes a sophisticated digital rights management system, encryption of files, and dynamic watermarking. Some vendors also offer multilingual interfaces as well as phone support through landlines, making collaboration across platforms easier.

The top-rated virtual datarooms provide a variety reporting options that give users a better understanding of the data they are sharing. In-depth reports reveal what documents are being used and how often they’re accessed, and which users are using them. Other reports include a heatmap, that shows which documents are most popular with participants, as well as an overview of group activities.

The best data rooms offer two-factor authentication, as well as granular permissions. They also let you restrict access to specific IPs and limit the length of time that people are able to access documents. Top-rated vendors offer multiple levels of redaction, which can help you find and remove sensitive data from documents.

Some vendors offer templates that are customizable to allow users to customize the collaborative workspace. For example, you can add a logo or dashboard image, alter the color of the user interface, and select an invitation email template. This tool allows you to customize the user interface so that a VDR is familiar to users and increases its usability. Some vendors offer AI-powered redaction, which makes it easier and more precise.

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