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A data room offers an environment that is secure for sharing confidential business documents with investors, partners and other stakeholders. It includes features such as watermarking, auditing, and granular access control settings. Take into consideration the security features provided by the vendor and whether it can support the formats that your team uses when choosing a data room vendor.

Furthermore, some companies offer additional security features, such as auto-indexing or fence view. Also, look for a solution that permits you to transfer the contents of your FTP, desktop or other storage devices to the data room to ensure quick and simple organization. Additionally, find out if a data room offers an international search engine as well as OCR to search text in PDF documents.

It is important to find out whether the service you select can erase certain pieces of information or even the entire document. This feature is able to protect sensitive information by removing personal data from images or PDFs.

Some of the top VDR providers offer comprehensive reporting and analytics features that help you monitor activity on your virtual data room. Find a solution which can automatically monitor every upload, download and views and enable you to create custom reports based on these events.

A trial for free is another option you should look for. It lets you try premium features like data uploading, innovative collaboration and security features without having to sign up upfront. iDeals offers a trial period of 30 days which includes unlimited preparation time, two admins 500 MB of storage, dynamic watermarking and encryption of files along with the basic digital rights management system.