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Running a board meeting well takes planning and execution. It is essential to keep the board focused and on the right track to ensure a productive and efficient discussion. It could seem like a daunting task, but with a little planning and following up, you can have an effective board meeting for your company.

Start on time It will establish the tone and demonstrate that you are respectful of your fellow board members and their time. It’s crucial to start the meeting on time and stick to the agenda. This helps ensure that you’ve got enough participants to ensure quorum, which is the minimum amount of people needed to conduct business conducted during the meeting.

Start the meeting by calling it to the order. This will ensure that everyone is on one page and ready for the start of the meeting. Typically, this is done by the secretary of the board. It includes calling the names of every board member to determine who is present. This determines whether a quorum is present and if the meeting can proceed as planned.

Present the state of the union. This is a great beginning to the meeting and will frame the discussions that follow. The C-level or CEO executives can briefly discuss the current state of your company with a focus on any new challenges or opportunities to grow that have been identified from the last board meeting.

It’s important to leave time for new topics: You should reserve some time for questions or topics that may come up in the meeting. This is an excellent way to ensure that all important issues get the attention they deserve and that all relevant details are included in the minutes of board meetings.