Select Page

A virtual data room is an excellent method to share sensitive data in a safe manner, whether you are conducting due diligence for an investment, negotiating a deal with partners, or carrying out other business transactions. It’s important to select the right provider that can handle massive volumes of files, as well as provide the necessary tools for efficient organization and management of projects. Look for features that permit you to organize information into folders and subfolders for easy access to find information, and include an index feature for files that lets you reorder files for optimal sequential viewing.

A reliable virtual dataroom will also include security measures, such as granular access authorizations and two-factor authentication. It could also include time and IP restrictions in order to stop leaks of data. Some providers also offer additional security features like data loss protection with encrypted file uploads. Others provide a customizable NDA and a robust watermark set that can be customized to show organization names, IP address, or other details.

Choose a company that provides flexible software that can be used for the future requirements of business. Startups, in particular, typically have limited IT resources, and should focus on selecting a solution that has a short adoption curve and a simple platform that is easy to integrate into existing workflows. Find a vendor that provides 24/7 customer support via live chat, or email. iDeals is one example. It offers support in more than 10 languages. Pay attention to the feedback of customers from several independent review platforms when reviewing vendors. You’ll want reviews that emphasize the capabilities of each system to handle large volumes of documents, and how responsive their customer support team is.