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Document management software can be an asset for any organization or business that creates, receives and uses files. It helps them track the documents they create as well as collaborate with colleagues on them, and then store them in a secure location.

Many organizations create a large quantity of documents while they operate and interact with partners, clients, suppliers, and so on. This creates the need for an efficient document management system that is able to handle all the various file types and workflows within an organization.

The most effective document management systems come with a variety of features that make them simple to use and secure, including versions control and unified storage guidelines, specific permissions settings as well as auditing capabilities. They also offer document scanning optical character recognition and customizable workflow automation tools. The right system will also allow you to connect the system with other tools such as email or project management platforms and even your site to enhance integration.

Some of the best document management software companies offer a free trial for potential customers so that they can try the software and observe how it performs before making a final purchase decision. There are detailed FAQs that address common questions about the software and its features.

Implementing a document management software could take some time as employees will have to scan and upload files. However the initial inconvenience is followed by the increased productivity that is accumulated over weeks, months and years. A top document management system that has SAS 70 Type 2 and ISO 27001 certifications can be beneficial to those working in highly-regulated sectors.