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Board rooms are where important decisions are taken. These decisions can be a significant influence on all stakeholders including shareholders, employees and investors. These meetings can have a major impact on the economy and communities. Although these crucial meetings for making decisions are held in private spaces, they are still susceptible to the risk of eavesdropping and interruptions. Boardroom online is a secure platform to keep documents safe and hold meetings. Board members are able to gather from anywhere on any device that has an internet connection. With instant access to well-organized board materials, and engagement metrics, board members can come prepared to every meeting, which allows for more productive sessions.

The best board portal software is easy to use and user-friendly. It provides a secure repository of all documents relating to virtual meetings. Board documents can be uploaded and viewed in advance of the meeting, during the session, or even afterward which makes it easier to go through material and plan for future meetings. Furthermore, the ability to comment or highlight sections of a document makes it more easy for directors to take notes and provide their thoughts during a meeting.

Digital board books eliminate the need for physical copies of documents, which reduces the costs related to printing, distribution and labor. Plus, last-minute changes and addendums can be made available to all board members immediately and ensure that all information is up-to-date and current. A search bar makes it simple to find documents, which decreases the amount of time spent searching for them.