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Utilizing software for board meetings to hold online meetings can result in streamlined meetings, more effective board participation, and improved paper management. When a meeting is held in person or over video conference, using specific tools can guarantee the success of the meeting. Implementing this software can be difficult and requires training, as well as changing the existing procedures.

The most effective board management software provides a single, integrated solution for all meeting processes. It will assist administrators in creating an agenda and distribute all the necessary documents to members before the meeting starts. It allows them to distribute the materials and record meetings by using its audio/video recording tool. It is also able to generate minutes of the meeting automatically following the meeting. In addition, it can keep and secure all the materials for a board in one central location that is easy access.

Software that reduces distractions is a different feature. For instance, it can allow users to turn off their microphones if they’re not talking. It should also establish a conversation procedures, such as the procedure for raising a hand to ask a question or to request permission to speak. It is important to make the rules clear to all members prior to the meeting to avoid confusion or discontent.

The software should be accessible on all devices, so that users have easy access to it. The best portals come with versions that are optimised for tablets, desktops, and mobile. This helps the software reach its goal of increasing attendance and boost the engagement of board members.